Student Organization Resources

Supporting student organizations is a vital part of what we do. There are a number of great resources at your disposal to help you navigate processes, procedures and to support organization success. This page is updated often.

When planning an event on campus please keep in mind how to make your event accessible for all students. The following statement can be used in social media and marketing materials.

University Policy 13.15: If you need a reasonable accommodation in order to participate in this program/event, please contact (sponsoring department or contact person) at (telephone number and email) prior to the event.

24-25 Student Organization Monthly Newsletters

Advertising

Marketing and Social Media Resources - Here you will find marketing and social media resources to help your student organization thrive and grow your social media platforms and organization.

Student Organization Branding Guidelines - This information will help student organizations navigate the new university branding guidelines

Marketing Tips from University Relations
University Style Guide - Information regarding the use of university marks/logos
University Nameplate & Wordmark - Required on printed materials to receive Copyworks discount
UNI Athletics Logo Licensing - For organizations who which to print materials/apparel with the official UNI Athletics logo
UNI Licensed Merchandsie Vendors - Vendors approved to print with the UNI marks/logos

University Housing & Dining Advertising Policy

Copyworks Order Form: Student Organization Copyworks orders must be picked up at Copyworks - 2227 College Street, Cedar Falls - The requestor will be contacted when the order is ready for pick up.

Copyworks Pricing Guide

Button Maker Reservation Form

Bubble Poster Reservation Form

Poster Location List

Panther Den Digital Display Request - Please use the following dimensions (1920 X 1080 PNG) when submitting the form.

Maucker Union Marquee (Outdoor Message Board) Request

Maucker Union Entrance Displays (Indoor Digital Signage) Request

Computer Lab Monitor Screensavers - Please use the following dimensions (1920 X 1080 JPEG) and send them to University Relations (ur@uni.edu)

Student Involvement Social Media Marketing Form

Cell Phone Video Guidelines - Please follow these guidelines when submitting your student organization intro video. Just a reminder, do not use copyright music in your video -- otherwise YouTube will remove it.

Instagram "Take Over" - Looking for a fun way to inform students about your organization? Reach out to our content creators at involvementmarketing@uni.edu for more information on how you can "take over" the student involvement Instagram.

Contracts

University Contract - For use when artist/vendor does not supply a contract

University Rider - For use in addition to when an artist/vendor does supply a contract

Event Safety

Alcohol Guidelines for Student Organizations - Student organizations are expected to exercise good judgment in planning and promoting their activities. All recognized student organizations are subject to the regulations concerning alcohol when hosting sponsored events on or off campus.

Event Liability Waiver Form - Please have participants complete and submit the Event Waiver Form as part of your upcoming event. This form is required to ensure that all participants are fully informed of the event's terms and conditions. Return the signed form to the Office of Student Involvement or email the form to involvement@uni.edu within 24 hours of your event. Failure to submit the waiver on time may result in your inability to participate in the future events. Thank you for your cooperation!

Event Planning Checklists

Entertainment Event Checklist - For use when planning an entertainment event

Community Service Event Checklist - For use when planning a community service event

Fundraising Event Checklist - For use when planning a fundraising event

Facility and Equipment Reservations

EMS Reservations

Reserve Space in Maucker Union, Campus Grounds, Lang Hall Auditorium - For rooms, information tables, table tents, electronic display in Maucker Union, Lang Hall Auditorium and all outdoor events
EMS WEB APP (VIRTUAL EMS) - View space availability for campus buildings

Off Campus Event Form - The Off-Campus Event Form, provided by the Office of Student Involvement and Event Services, helps coordinate necessary services for your event. Event requests must be submitted at least 10 business days prior to the event. All student organization activities and events must comply with both the appropriate use of off-campus spaces and University guidelines, policies, and procedures.

Equipment Reservations - For pop-up tent, A-frames, table cloths, portable sound system, yard games, and more

Finances and Fundraising

Federal Ein (Tax ID #) For Student Organizations

Sales Tax Exemption Certificate

Request for Reimbursement - Instructions

Request for Reimbursement Form

Fundraising Opportunity - Unlock the potential for your organization with a fundraising opportunity of 12% or more of sales at every sporting event, year-round! From football and basketball to special events like high school football playoffs, there's always an opportunity to make a big impact. Interested? Work a UNI Concession stand and raise funds for your cause. Ready to get started? Email us at concessions@uni.edu. Check out the available dates by clicking this link and secure your spot today!

How to Access Student Government (NISG) Funding

Funding for Advertising & Banners

Funding for Equipment, Royalties and Supplies

Funding for Catering - Food

Funding for Entertainment

Funding for Travel

Funding for Venue Charges

Food & Beverages

Coca-Cola Product Request- Request soda/water for your student organization event

Food and Beverage Policy for Events on Campus and Exception Forms

Graduation Cords and Stoles

For information about student organization recognition at graduation you can find the information on the Registrar's website under Cap & Gown. Northern Iowa Student Government funding will not cover the cost of cords or stoles.

Additional Forms

Prize Sheet Log

Film Copyright & License

Gambling Licenses

Registration and Management

Student Organization re-registration form - *Required annually for current organizations to maintain active status.

Registered Student Organization Informational PowerPoint: This PowerPoint details the information that was covered during the registration meeting for the 2024/2025 academic year.

Student Organization Transition Resources

Student Organization Officer Transition Guide: Student Organizations can use this template when transitioning to newly elected officers.

Team Building & Ice Breaker Materials

Student Organization Team Building Guide - Use this to find some fun and exciting team building/ice-breaker activities for your student organization.

Which Student Involvement Staff Member Are You? - Take this short personality quiz to find out which Student Involvement Staff Member you most resemble.

Which UNI Campus Building Are You? - Take this short personality quiz to find out which UNI campus building you are.

Student Organizations Google Group Request

Student Organization Google Group Request

Select "New Google Group"
(**Note: Please have your Advisor submit the request. Only full time faculty can submit requests for Google Groups.)
Contact servicedesk@uni.edu or 273-5555 if you have any additional questions about requesting a Google Group.