Entertainment Event Checklist
The Office of Student Involvement has created a list of things for you to consider when planning your entertainment event to ensure a successful outcome. If you have questions or need assistance in planning an event, please contact our staff at involvement@uni.edu.
- We encourage you to partner with other organizations to increase your reach and funding options.
- Marketing is the most important aspect of entertainment events - invite people!
The Budget:
- Prepare a proposed budget
- Identify funding sources (NISG or personal org money)
General (on campus):
- Check with University Calendar
- Reserve a facility (EMS Calendar) (if you charge there may be fees associated)
- Reserve Equipment
- Coordinate room or outside set up
- Get your contracts signed early
General (off campus):
- Coordinate with venue
- Plan for parking
- Reserve Equipment
Food (on campus):
- Determine what food you want
- Work with UNI Catering
- Choose an approved vendor
- Catering Exemption
- Food trucks need special exemption
Accommodations/Accessibility:
- Is your event accessible to all students?
- What accommodations do you need to offer?
Marketing:
- Promotional plan
- Design materials
- Print materials (Copy Works)
- Use Student Involvement’s Content Creator
Miscellaneous:
- Create a timeline
- Obtain gambling or raffle license (if needed)
- Purchase supplies (connect with student involvement secretary to finalize purchasing details)
- Recruit volunteers
- Make a follow up thank you plan