Policies and Procedures: Lang Hall Auditorium

UNIVERSITY AUDITORIUM, LANG HALL

Policies and Procedures
(Updated August 1, 2019)

Event Services

I.  SCHEDULING POLICIES AND PROCEDURES

  1. Recognized and official university groups, as well as non-university groups, may use the auditorium.
  2. Reservations shall be done at the Office of Event Services in Maucker Union.
  3. All Reservations will be accepted on a first come, first serve basis.
  4. When reservations are requested on short notice for an open date, the Business/Operations Manager has the right to refuse the request.  Such items as technical feasibility and adequate supervision of the Auditorium shall enter into the decision.
  5. An meeting detailing the lighting, sound, placement of curtains, times of performance and rehearsal, etc., must be completed with the Business/Operations Manager as early as possible.

If any event scheduled will not take place, the cancellation(s) should be reported as soon as possible to the Office of Event Services - 273-2256.

 

 

II.  RENTAL FEES AND CHARGES

  1. Recognized and official university groups or departments may use the Auditorium without a rental charge (including the services of the Business/Operations Manager) unless it is a fund raising event.  A fund raising event is defined as any program of activity where money changes hands including donations and pledges.
  2. University groups or departments using the Auditorium for a fund raising event shall be charged $200 per use or performance for day and/or evening use and $100 per rehearsal for day and/or evening used of the Auditorium preceding the fund raising event.
  3. Non-university groups using the Auditorium shall be charged $1,125.00 per use or performance for day and/or evening use and $562.50 per rehearsal for day and/or evening use.  This rate applies regardless of whether the event is of a fund raising nature or not.
  4. The sponsoring group or department shall bear all labor charges for the set-up, operation, and strike of any Auditorium equipment and/or any user or renters equipment that is used for a rehearsal or performance in the Auditorium.  Labor charges will be made at the standard approved rate per person per hour.
  5. The Business/Operations Manager will specify the number of technical assistants (crew members) and house personnel needed for an event and will have complete control over this crew.  Labor charges will be made at the standard approved rate per person per hour.
  6. The sponsoring group or department will not be permitted to use their own volunteers for any technical work in the Auditorium.
  7. The sponsoring group or department shall bear the charges at the standard approved rate for any gels (color media used with the lighting equipment) or other expendable items, such as tape, rope, lumber, etc. supplied by the Auditorium.
  8. Follow Spots (Spot Lights) can be rented through the Auditorium.  The sponsoring group or department shall bear the rental fee and labor charges for the delivery, operation, and return of the follow spots.  These charges will be made at the standard approved rates.
  9. If damage, other than normal wear and tear, to the building, furnishings or equipment is sustained during a rehearsal or performance, the sponsoring group or department is responsible for the repair costs for the damages incurred.
  10. If the event is one at which an overflow crowd may be expected, Public Safety should be notified in time so that personnel can be secured to assist in the enforcement of safety regulations.  The sponsoring group or department must pay any charges arising from these services.
  11. If a university group or department will need tables/chairs, risers, music stands, or other items/supplies that the Auditorium Operations can provide, the sponsoring group will need to make their own arrangements for these items.  Arrangements for delivery of these items to the Auditorium should not be more than 24 hours preceding the event and must be removed within 24 hours after the event. The sponsoring group or department is responsible to make certain that the items are removed from the Auditorium.

 

III. ITEMS INCLUDED WITH THE USE OR RENTAL OF THE AUDITORIUM

  1. The stage, backstage, and audience areas of the Auditorium.
  2. The curtains, legs, borders, cyclorama (white background curtain), fly system, and masking flats of the Auditorium.
  3. The use of all available Auditorium lighting equipment, which includes the dimmer control board, various types of lighting instruments, cable, and connectors.  This does not include follow spots, which can be rented through the Auditorium.
  4. The use of all available Auditorium sound equipment, which includes microphones, microphone cable, microphone stands, amplifier, tape deck, CD player, speakers, and a communication system with four headsets.
  5. Podium
  6. Upright Piano (The sponsoring group will be solely responsible for any cost of having the piano tuned. The piano tuning time must be arranged with the Business/Operations Manager).
  7. The technical services of the Business/Operations Manager.