Rental Rates: Maucker Union
Maucker Union
Rental Rates / Room Fee Schedule
Effective 06/01/23
The Office of Event Services follows the university’s policy, 8.02 Facilities Use - Facility User Groups, in establishing fees for on-campus and off-campus users. The Office of Event Services reserves the right to determine whether or not an individual or group falls into one of the following university established categories:
FACILITY USER GROUPS
Group A: University groups including all departments and registered student organizations associated with the University and engaged in University business for a University audience.
Group B: Recognized University groups (See group A) using facility space and charging admission, registration fees, meal fees, or generating funds in any manner before, during, or after the event. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals and are related to University activities. Registered student organizations may apply for rental waivers in the following cases:
- For room rentals where charges are strictly to recover costs associated with food/meals.
- For table rentals where all proceeds from activities are going to charity.
Group C: Non-affiliated groups including all profit and non-profit organizations, corporations, businesses, clubs and individuals not associated with the University. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals but not related to University activities.
- C-Sales: Sales is defined as any selling, promotion, or acceptance of orders or contracts for any goods or services, before, during or after an event.
ROOM RENTALS
|
ROOMS
Information Table |
GROUP A (Student Orgs / Departments) $0.00 / $0.00 |
GROUP B
$0.00 / $5.00 |
GROUP C
$60.00 |
C SALES #
$120.00 |
| Banner Space | $25.00 / $150.00 | $25.00 / $150.00 | $300.00 | $300.00 |
| Banner Columns (8) | $75.00 / $250.00 | $75.00 / $250.00 | N/A | N/A |
| Event Services Conference Room | $0.00 / $0.00 | $40.00 | $80.00 | $160.00 |
| College Eye Room | $0.00 / $0.00 | $40.00 | $80.00 | $160.00 |
| Elm Room | $0.00 / $0.00 | $45.00 | $90.00 | $180.00 |
| Oak Room | $0.00 / $0.00 | $45.00 | $90.00 | $180.00 |
| Old Gold Room | $0.00 / $0.00 | $40.00 | $80.00 | $160.00 |
| Meditation Room | $0.00 / $0.00 | $40.00 | $80.00 | $160.00 |
| Plaza Conference Room | $0.00 / $0.00 | $45.00 | $90.00 | $180.00 |
| Presidential Room | $0.00 / $0.00 | $45.00 | $90.00 | $180.00 |
| Purple Pen Room | $0.00 / $0.00 | $40.00 | $80.00 | $160.00 |
| State College Room | $0.00 / $0.00 | $45.00 | $90.00 | $180.00 |
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# C-SALES: The charge/fee would be the greater of the Rental or 25% of gross sales.
Room setup and/or reset fees will be assessed for these rooms for departmental sponsored events and for Off-Campus sponsored events (plus rental fee for B and C Groups), if the standard room configuration set-up is changed: $80.00
When additional tables/chairs are added to a room setup and the fee for such furniture is less than $15.00, the minimum fee will be waived. |
|
ROOMS
University Room |
GROUP A (Student Orgs / Departments) $0.00 / $0.00 |
GROUP B
$350.00 |
GROUP C
$450.00 |
C SALES #
$450.00 |
| Central Ballroom - 1 section | $0.00 / $0.00 | $350.00 | $450.00 | $450.00 |
| Central Ballroom - 2 sections | $0.00 / $0.00 | $700.00 | $900.00 | $900.00 |
| Central Ballroom - 3 sections | $0.00 / $0.00 | $1,050.00 | $1,350.00 | $1,350.00 |
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# C-SALES: The charge/fee would be the greater of the Rental or 25% of gross sales.
Groups requesting to reserve the space a day prior to the event for setup/rehearsal, the rental charges will be one-half of the standard room rental rate for their identified User Group.
Room maintenance fees and/or room setup/reset fees will be assessed for these rooms, for Group A-Department Sponsored Events:
Additional room setup fees will be assessed for setup changes beyond the initial setup for Departments Sponsored Events and Off-Campus Sponsored Events (Group A-Departments, B, C, and C-Sales):
|
|
ROOMS
Coffeehouse |
GROUP A (Student Orgs / Departments) $0.00 / $0.00 |
GROUP B
$350.00 |
GROUP C
$500.00 |
C SALES #
$500.00 |
|
Hemisphere Lounge |
$0.00 / $0.00 | $45.00 | $90.00 | $180.00 |
| Plaza Lounge | $0.00 / $0.00 | $40.00 | $80.00 | $160.00 |
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# C-SALES: The charge/fee would be the greater of the Rental or 25% of gross sales.
MAINTENANCE FEES FOR EVENTS IN THE COFFEEHOUSE:
MAINTENANCE FEES FOR EVENTS IN THE HEMISPHERE LOUNGE:
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CANCELATION FEE
Cancelations for Ballroom and University Room reservations must be received 10 business days prior to the scheduled event. Cancelations not received prior to the 10 business day advance notice requirement will be subject to cancelation a fee as follows:
- A-Departmental and B-Departmental Groups: $80.00
- C Groups: See university facility agreement (contract) for obligations.
VENDOR/EXHIBITOR/RECRUITER FEE
Vendor/exhibitor/recruiter fees apply in all cases where any University or non-University entity/department/organization is reserving space and inviting or soliciting outside organizations/businesses/non-profits or other outside entities to participate in the event as exhibitors, recruiters, vendors, hosts of information displays, etc. These fees are in addition to, and do not replace, any rental or maintenance fees which may be associated with the event.
- A and B Groups not charging for participation of vendors/exhibitors/recruiters and/or attendees:
No vendor/exhibitor/recruiter fee
- A and B Groups charging for participation of vendors/exhibitors/recruiters and/or attendees:
$60.00 per vendor/exhibitor/recruiter
- C Groups and C-Sales Groups, and any events sponsored by A and B Groups where vendors/exhibitors/recruiters are selling goods or services:
$120.00 per vendor/exhibitor/recruiter
BUILDING OVERTIME AND LABOR FEES
| Open Early/Close Late Fee |
$75.00 per hour at hour increments (includes 1 Building Manager) $300 maximum fee per day for Group A - Student Organizations |
| Light/Sound Technician | $15.00 per hour |
| Extra Building Manager | $15.00 per hour |
| Professional Staff | $40.00 per hour |
PROJECTOR FEES
MEETING ROOMS (Lower level) with built-in Projection Systems
| Group A | $0.00 per hour |
| Group B | $30.00 per hour, minimum fee $60.00, maximum fee $240.00 |
| Group C | $30.00 per hour, minimum fee $120.00, maximum fee $240.00 |
BALLROOM with built-in Projection Systems (per-projector used)
| Group A | $30.00 per hour, minimum fee $60.00, maximum fee $240.00 |
| Group B | $30.00 per hour, minimum fee $60.00, maximum fee $240.00 |
| Group C | $30.00 per hour, minimum fee $120.00, maximum fee $240.00 |
PORTABLE PROJECTION SYSTEM (including setup/teardown time)
| Group A | $30.00 per hour, minimum fee $120.00, maximum fee $240.00 |
| Group B | $30.00 per hour, minimum fee $120.00, maximum fee $240.00 |
| Group C | $30.00 per hour, minimum fee $120.00, maximum fee $240.00 |
AUDIO/VISUAL EQUIPMENT FEES
| Computer Clicker | $5.00 |
| Elmo Projection Unit | $25.00 |
| Laptop Computer | $25.00 |
| Portable Sound System |
$20.00/event hour, plus 1 hour minimum setup/teardown time Minimum Fee: $60.00 |
| Rear Projection Screen (9'x12') | $75.00 plus labor |
| Wireless Microphone | $15.00 |
LIGHTING EQUIPMENT FEES
| Ballroom Ceiling Effect Lights |
$150.00 for Group A $300.00 for Groups B and C |
| LED Uplights |
$10.00 each for Group A $20.00 each for Groups B and C |
| Mirror Ball | $25.00 plus labor |
| Projected Monogram | $175.00 |
| Spotlight (portable) | $25.00 plus labor |
DECORATION FEES
| Backdrop with Lights | $150.00 |
| Pipe/Drape |
$25.00 per section for 8 foot (height) $40.00 per section for 15 foot (height) |
| Ceiling Draping | $300.00 |
| Mirror Tiles | $2.00 each |
| Table Number Holders w/numbers | 0-10 = N/C, 11+ = $15.00 |
MISCELLANEOUS FEES
| Piano Tuning (by request) | approx. $125.00, charged at current rate |
| Portable Risers (4'x8') | $20.00 plus labor |
| Outside "A Frame" Signage | $5.00 per sign (Groups B and C renting entire Ballroom N/C) |
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ADDITIONAL EQUIPMENT
- Additional furniture, audio/visual, lighting equipment may be available for users. Please see Lang Hall Auditorium Fee Schedule for pricing.
- Fees associated with rental of additional equipment and/or services from campus entities (i.e. Building Services, Physical Plant, ITS Media Services, off-campus rental companies) will be passed on to customers.
DEPOSIT INFORMATION
- Deposit due with signing of Facilities Agreement is 50% of all Rentals
- Cancellation 0-12 months prior to the event date: 0% of deposit refunded
- Cancellation 12-24 months prior to the event date: 50% of deposit refunded