Rental Rates: Campus Grounds

Campus Grounds (Outdoor Events)
Rental Rates / Room Fee Schedule
Effective 06/01/23


The Office of Event Services follows the university’s policy, 8.02 Facilities Use - Facility User Groups, in establishing fees for on-campus and off-campus users. The Office of Event Services reserves the right to determine whether or not an individual or group falls into one of the following university established categories:

Event Services

FACILITY USER GROUPS

Group A: University groups including all departments and registered student organizations associated with the University and engaged in University business for a University audience.

Group B: Recognized University groups (See group A) using facility space and charging admission, registration fees, meal fees, or generating funds in any manner before, during, or after the event. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals and are related to University activities. Registered student organizations may apply for rental waivers in the following cases:

  • For room rentals where charges are strictly to recover costs associated with food/meals.
  • For table rentals where all proceeds from activities are going to charity.

Group C: Non-affiliated groups including all profit and non-profit organizations, corporations, businesses, clubs and individuals not associated with the University. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals but not related to University activities.

  • C-Sales: Sales is defined as any selling, promotion, or acceptance of orders or contracts for any goods or services, before, during or after an event.

 

 ROOM RENTALS

 

ROOMS

 

MAU Courtyard

A GROUPS

(Student Orgs / Departments)

$0.00 / $0.00

 

B GROUPS

 

$100.00

 

C GROUPS

 

$300.00

 

C-SALES #

 

$300.00
MAU Plaza (Roof) $0.00 / $0.00 $100.00 $300.00 $300.00
MAU East Lawn $0.00 / $0.00 $100.00 $300.00 $300.00
Campus Grounds $0.00 / $0.00 $100.00 $300.00 $300.00
Outdoor Weddings N/A / N/A N/A $1,350.00 * N/A

# C-SALES: The charge/fee would be the greater of the Rental or 25% of gross sales.

 

* Price includes rental of space, chairs, sound system, and labor

 

Groups requesting to reserve the space a day prior to the event for setup/rehearsal, the rental charges will be one-half of the standard room rental rate for their identified User Group.

 

FEES FOR CAMPUS GROUNDS/OUTDOOR EVENTS

Events that require setup/teardown by Event Services staff, the following fees will be applied:

  • Delivery (To/From event site): $160.00
  • Furniture: $2.75/table, $1.40/chair (minimum Maintenance Fee of $80.00 or greater of the table/chair rates)
  • Custodial servicing (removal of trash): $80.00
  • For Groups B, C, and C-Sales: Maintenance Fees will be accessed in addition to the rental fees

 

CANCELLATION FEE

Cancellations for Outdoor reservations must be received 10 business days prior to the scheduled event. Cancellations not received prior to the 10 business day advance notice requirement will be subject to cancellation a fee as follows:

  • A-Departmental and B-Departmental Groups: Costs incurred through camps services (Physical Plant)
  • C Groups: See university facility agreement (contract) for obligations.

 

VENDOR/FOOD TRUCK FEE

If the requesting student organization/university department sponsored event is covering all meal/beverage/food fees (the vendor is not charging event attendees) group will be considered a Facility User Group A and no vendor fee will be charged.

If the requesting student organization/university department sponsored event is not covering meal/beverage/food fees (the vendor is charging event attendees) group will be considered a Facility User Group B and a $300 vendor fee will be charged for each food truck/vendor.

 

VENDOR/EXHIBITOR/RECRUITER FEE

Vendor/exhibitor/recruiter fees apply in all cases where any University or non-University entity/department/organization is reserving space and inviting or soliciting outside organizations/businesses/non-profits or other outside entities to participate in the event as exhibitors, recruiters, vendors, hosts of information displays, etc. These fees are in addition to, and do not replace, any rental or maintenance fees which may be associated with the event.

  • A and B Groups not charging for participation of vendors/exhibitors/recruiters and/or attendees:
    No vendor/exhibitor/recruiter fee
  • A and B Groups charging for participation of vendors/exhibitors/recruiters and/or attendees:
    $60.00 per vendor/exhibitor/recruiter
  • C Groups and C-Sales Groups, and any events sponsored by A and B Groups where vendors/exhibitors/recruiters are selling goods or services:
    $120.00 per vendor/exhibitor/recruiter

 

LABOR FEES

Student Staff $15.00 per hour
Professional Staff $40.00 per hour

 

AUDIO/VISUAL EQUIPMENT FEES

Portable Sound System
 		 $20.00/event hour, plus 1 hour minimum setup/teardown time
Minimum Fee: $60.00
Wireless Microphone $15.00

 

MISCELLANEOUS FEES

Portable Risers (4'x8') $20.00 plus labor
Outside "A Frame" Signage $5.00 per sign
  • Groups are responsible for the setup/pickup of these signs.
  • Office of Event Services can provide setup/pickup service for a $80.00 fee.
  • Any signs not returned will be charged a replacement fee of $100.00 per sign.
  • Signs must be picked up and returned to Maucker Union within 2 hours of the completion of the event.

 

ADDITIONAL EQUIPMENT

  • Fees associated with rental of additional equipment and/or services from campus entities (i.e. Building Services, Physical Plant, ITS Media Services, off-campus rental companies) will be passed on to customers.

 

DEPOSIT INFORMATION

  • Deposit due with signing of Facilities Agreement is 50% of all Rentals
  • Cancellation 0-12 months prior to the event date: 0% of deposit refunded
  • Cancellation 12-24 months prior to the event date: 50% of deposit refunded