Policies & Guidelines

Below is a listing of Maucker Union policies and guidelines, as well as additional university policies and procedures, that apply to facilitating programs and activities throughout campus.

Maucker Union Policies

Purpose and Organization of Maucker Union

100. Purpose and Organization of Maucker Union

Maucker Union is a center for students, faculty, staff, alumni and guests of the university. Through Maucker Union's programs, services and facilities, members of the university community may participate in a wide range of activities. Maucker Union exists to serve the campus community and should enrich the educational experiences of the individuals who are a part of it. Further, Maucker Union exists to provide an informal setting for gatherings, conferences and activities for the entire campus community.

101. Relationship to the University

Maucker Union operates under general university policies and procedures and is a department in the Division of Student Affairs. Its mission: "to promote a student centered university characterized by high academic standards enriched learning experiences and stimulating student, faculty and staff interaction. We value quality, integrity, caring and teamwork. These values are practiced through leadership and service to students, to each other and to the university community."

102. Maucker Union Advisory Board

The Maucker Union Advisory Board, a standing university committee, provides advisory oversight of the general operation of Maucker Union and supports Maucker Union programming efforts. It is an advisory body that plays an important role in assisting the staff, providing guidance about policies and generally helping Maucker Union to continually provide a wide range of quality service for the campus community. The Board membership is listed in the Maucker Union Advisory Board bylaws. Maucker Union staff members also formulate policies and procedures which are generally reviewed by the Board.

August, 2016

User Conduct

200. User Conduct

The following rules shall be construed so as not to abridge any person's constitutional right of free expression of thought or opinion, including the traditional American right to assemble peaceably and to petition authorities. All user conduct is subject to university policy.

201. Rules of Personal Conduct (UNI Policy, 3.03)

Any person -- student, member of the faculty or staff, or visitor -- who intentionally commits, attempts to commit, or incites or aids others in committing any of the following acts of misconduct shall be subject to disciplinary procedures by the university according to university policy.

201.1 Obstruction or disruption of teaching, research, administration, disciplinary procedures, or other university or university-authorized function or event.

201.2 Unauthorized occupation or use of, or unauthorized entry into any university facility is prohibited.

201.3 Physical abuse or the threat of physical abuse against any person on the campus or at any university-authorized function or event, or other conduct which threatens or endangers the health or safety of any such person.

201.4 Theft of or damage to property of the university or of a person on the campus.

201.5 Interference with the right of access to university facilities or with any other lawful right of any person on the campus.

201.6 Setting a fire on the campus without proper authority.

201.7 Use or possession on the campus of firearms, ammunition, or other dangerous weapons, substances, or materials (except as expressly authorized by the university), or of bombs, explosives, or explosive or incendiary devices prohibited by law.

202. Demonstrations and Picketing

202.1 Student Involvement & Event Services will permit demonstrations and picketing in areas governed by Maucker Union policies, provided such actions do not violate established university policies, local, state and federal laws.

202.2 Student Involvement & Event Services reserves the right to regulate time, place, and manner of any demonstrations or picketing, which occurs within areas governed by Maucker Union policies.

202.3 If demonstrators/picketers violate university policies, local, state or federal laws, UNI Police will be asked to notify them of their violation. Those who continue in violation shall be subject to disciplinary procedures.

203. Unattended Minors in the Building

203.1 Minors should be accompanied and supervised by an adult while in the building.

203.2 Unattended minors may be escorted to a safe area, depending on the age of the child and the circumstances involved, to await pick-up by a parent or guardian.

August, 2016

Solicitation Policy and Distribution of Literature

300. Solicitation Policy and Distribution of Literature

In an effort to promote a comfortable, student centered, educationally focused community, representatives, sales persons or agents of any cause, organization or product are prohibited from active solicitation within Maucker Union. Solicitation is defined as any activity which has as its primary purpose the advertisement of or the inducement to purchase or endorse a product, service, proposition, cause or event. This includes activities such as public speaking, distribution of literature and any activities that interfere with the normal operations of the facility. Student Involvement & Event Services reserves the right to arrange a suitable location, appropriate time and manner by which information may be distributed.

300.1 Persons not complying with this policy shall be requested by staff members or UNI Police officers to cease their activities immediately and may be given options for a suitable location, time and manner for the conduct of their activities.

300.2   Individuals soliciting and/or distributing information outside Maucker Union must not block building entrances.

300.3   Registered student organizations and other university-affiliated departments or groups may utilize corridor/information tables to distribute literature, conduct surveys, and petitions in Maucker Union. All displays and equipment must be confined to assigned table space so as not to interfere with adjacent table space or pedestrian traffic. (See section # 407 - Information Tables)

300.4   Arrangements for distribution of publications by registered student organizations and other university-affiliated departments or groups in permanently established racks/spaces may be made at the Office of Event Services.

300.5   The distribution of publications by off-campus organizations in permanently established racks/spaces is prohibited unless approved by the Maucker Union Advisory Board.

August, 2016

Facility Usage

Maucker Union's facilities are available for use by the entire campus community including students, faculty, staff, alumni and visitors of the university. The facility includes areas that are open to the general public and those which may be reserved for specific programming. Policies governing use and fee assessments are based on three categories of user groups.

401. Facility User Groups

The Office of Event Services follows the university’s policy, 8.02 Facilities Use - Facility User Groups, in establishing fees for on-campus and off-campus users. The Office of Event Services reserves the right to determine whether or not an individual or group falls into one of the following university established categories:

Group A: University groups including all departments and registered student organizations associated with the university and engaged in university business for a university audience.

Group B: Recognized university groups (See group A) using facility space and charging admission, registration fees, meal fees, or generating funds in any manner before, during, or after the event. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals and are related to university activities. Registered student organizations may apply for rental waivers in the following cases:

For room rentals where charges are strictly to recover costs associated with food/meals.
For table rentals where all proceeds from activities are going to charity.

Group C: Non-affiliated groups including all profit and nonprofit organizations, corporations, businesses, clubs and individuals not associated with the university. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals but not related to university activities.

C-Sales: Sales is defined as any selling, promotion, or acceptance of orders or contracts for any goods or services, before, during or after an event.

401.1 Registered student organizations and university departments may not reserve space for other organizations for the purpose of lower rates or to extend limitations for reservations as outlined in Maucker Union policies. The organization or individual who holds the reservation must be primarily responsible for planning, implementing, and financing the event. Student Involvement & Event Services reserves the right to evaluate and make final determination of appropriate rates. If intentional misrepresentation has occurred, this may result in suspension of reservation privileges in Maucker Union for the organization that holds the reservation, in addition to being charged as a non-“A” group under the rate structures.

A determination of whether or not an activity is sponsored by a student organization will be made based on the following criteria:

Student members of the student organization make all event arrangements.
The student organization is listed as the sponsor of the event on all advertisement.
The student organization account number is provided for any equipment and set up charges which are incurred for the event.

402. Reservation Policies and Procedures

402.1 All reservations must be made by electronic reservation form or visiting the Office of Event Services during normal operating business hours and must be made by a member of the sponsoring group who will be held responsible for the reservation. All reservations are subject to change by the Office of Event Services.

402.2 Two year advance reservations, from the date of the request is made, are available. If a reservation is unable to be made because the Office of Event Services is closed, the reservation may be made the following business day.

402.3 Priority reservations are given to major campus and Student Involvement & Event Services sponsored events. All other reservations will be made on a first-come first-serve basis. In the event two or more groups are requesting the same date simultaneously when the Office of Event Services opens for business, a lottery drawing will determine who gets the date requested.

402.4 Non-university groups requesting space in academic buildings may contact the Office of Event Services to make reservations.

402.5 Event spaces for outdoor campus events are reserved through the Office of Event Services.

402.6 Regular academic classes are prohibited from meeting in Maucker Union unless approved by the Business/Operations Manager. Social hours for classes and informal discussion groups may use the Maucker Union facilities but the intent of such sessions should be different from a regular academic class meeting in a classroom situation.

402.7 Room cancellations (particularly those requiring special set up) must be made at least two business days in advance of the scheduled event to avoid any charges.

402.8 Support equipment (i.e., projectors, computers) may be reserved as available.

402.9 Individuals or groups using meeting rooms must leave them in a condition comparable to that found at the time of occupancy, otherwise an assessment will be charged (See section # 414 Damages to Building and Property).

402.10 Student Involvement & Event Services will not be responsible for lost or stolen items.

402.11 Food service or food sales are prohibited with the exception of Catering/Alcohol and Special Events policy - Section # 600

403. Meeting Rooms - Standard Setup Configuration

Standard set up rooms are reserved on a back-to-back schedule with little time allowed between meetings. Minimal catering services are allowed in these rooms (i.e., beverages, pastries, sack lunches), however, no changes are allowed in the physical set up of the room without prior approval from the Administrative Office.

403.1 The Presidential Room is arranged with tables/chairs in a hollow square for 24 people.

403.2 The College Eye Room is arranged with tables/chairs in a hollow square for 20 people.

403.3 The Old Gold Room (Wheelchair accessible through College Eye Room) is arranged with tables/chairs in a hollow square for 20 people.

403.4 The Purple Pen Room (Wheelchair accessible through College Eye Room) is arranged with tables/chairs in a hollow square for 20 people.

403.5 The State College Room is arranged with tables/chairs classroom style for 32 people.

403.6 The Oak Room is arranged with tables/chairs in a hollow square for 32 people.

403.7 The Elm Room is arranged with chairs in a lecture style arrangement for 50 people.

403.8 The Meditation Room (not wheelchair accessible) is arranged with tables/chairs in a hollow square for 12 people.

403.9 The Plaza Conference Room is arranged with a round conference table/chairs for 18 people.

403.10 The Center for Multicultural Education Meeting Room and International Programs Conference Room are scheduled by the CME staff and Office of International Programs staff directly.

404. Meeting Rooms - Flexible Setup Configuration

Flexible meeting space is available in rooms arranged to meet the user's specific needs, based on availability of tables, chairs and other support equipment. These rooms may also be used for catering events such as meals and receptions (See section # 600 Catering/Alcohol and Special Events).

404.1 The University Room is designed to accommodate various types of meetings, receptions, lectures and special events. The capacity of the room is 120 lecture-style, and 96 banquet-style.

404.2 The Old Central Ballroom Room (A,B,C) is designed to accommodate various types of meetings, receptions, lectures and special events. The whole room can accommodate 700 people lecture-style and 480 banquet-style. Moveable partitions divide the space into three equal sized rooms.

404.3 The Old Central Ballroom Lobby provides registration and reception space for users of the Old Central Ballroom. Other users may reserve the Lobby area if no conflict occurs with the Old Central Ballroom reservations as determined by the Business/Operations Manager.

405. Coffeehouse (including Coffeehouse Bays)

405.1 The Coffeehouse is a common area designed to provide an informal, open atmosphere for dining, studying, and socializing. The Coffeehouse may not be reserved for exclusive use except by approval of the director.

405.2 Any meetings, programs, entertainment, or scheduling of the space requires the approval from the director or designee and should adhere to the overall nature of the space. The user is subject to facility charges.

406. Hemisphere Lounge (including Hemisphere Lounge Bays) (Lower level is not wheelchair accessible)

406.1 The Hemisphere Lounge is designed to allow for informal discussions, studying, and socializing. Any programs, entertainment, or scheduling of the space requires the approval of the business/operations manager and should adhere to the overall nature of the space.

407. Information Tables

407.1 Information tables are provided as corridor tables 1-8 in the west corridor adjacent to the Coffeehouse with the primary purpose of providing information, publicity, and recruiting.

407.2 Groups are allowed to reserve tables through the Office of Event Services and may reserve only one table daily. If a second table is needed, an additional table may be reserved 24 hours in advance if available.

407.3 Tables shall not be reserved for more than three (3) days per group in any one week.

407.4 Tables may not be removed from assigned space and no tables may be added to the assigned locations.

407.5 All displays and equipment must be confined to assigned table space so as not to interfere with adjacent table space or pedestrian traffic.

407.6 Each reserved table must display a sign or banner which names the sponsoring group.

407.7 Any exceptions to above policies must be approved by the business/operations manager.

407.8 All table reservations are subject to Section # 1100 Sales of Merchandise Policy.

408. Roof Plaza / Courtyard

408.1 The Roof Plaza (located on top of Maucker Union), Southwest Courtyard (located by the reflecting pool) or Northwest Courtyard, must be reserved in the same manner as other meeting space in the building.

408.2 When reserving the Roof Plaza or Courtyards, an available alternate site may also be reserved in the Maucker Union in case of inclement weather.

408.3 Skate boarding and rollerblading on the Plaza and stairs are prohibited.

408.4 All sound reinforcement system requests must be approved by the director of Student Involvement & Event Services or designee. Requests will be evaluated on type of sound reinforcement as well as the schedule and timing of academic activities taking place near the Union, i.e. classes, educational testing, mid-terms, finals, prior to finals, etc.

409. Memorial Gardens/ East Lawn

409.1 The Memorial Gardens area (East side of building) is reserved in the same manner as other meeting space in the building.

409.2 When reserving the Memorial Gardens, an alternate site may also be reserved in Maucker Union in case of inclement weather.

409.3 Skateboarding and rollerblading are prohibited in, on, or surrounding Maucker Union.

409.4 Sound reinforcement requests will follow the Sound Reinforcement Systems policy – Section 408.4.

410. Plaza Level Hallway/Lounge

410.1 The Plaza level hallway/lounge area may be reserved for small receptions in the same manner as other meeting space in the building.

410.2 Information tables may be reserved in the north lobby to support special events. Arrangements for information tables may be made when the main reservation is made.

410.3 The CME and International Services will be responsible for equipment, setup/teardown, cleaning and maintenance requirements for events held in their spaces, unless prior arrangements are made with Maucker Union.

411. Unscheduled Room and Equipment Requests

411.1 After Office of Event Services operating hours, any groups or individuals requesting rooms or equipment that have not been previously reserved should contact the building manager.

411.2 After office hours, room and equipment requests will be provided as available to recognized groups/individuals by the building manager. Sponsors will be advised as to proper reservations procedures and charges will be assessed as appropriate. The building manager will note the sponsoring group's name and equipment used in the night report.

412. Billiard and Foosball Tables

412.1 Billiard and foosball tables may be reserved by recognized student/staff groups for special events with the approval of the business/operations manager.

412.2 Billiard and foosball table fees are on a pay per game (coin-operation) fee. Arrangements can be made with the business/operations manager for hourly rates. Players must return equipment to designated location when finished.

413. Student Organization Spaces

413.1 Student Organization Spaces in Maucker Union currently consists of the student operated radio station (KULT), student newspaper (The Northern Iowan), student government office (Northern Iowa Student Government, NISG), the Office of Student Involvement and the student organization resource storage room. These space are provided without rental charges to the organizations.

413.2 Each organization will provide and pay for telephone service if desired.

413.3 Existing office furnishings are provided by Student Involvement & Event Services as available. Additional furnishings and equipment required by the student group is to be provided and maintained by the organization. Additional equipment and furnishings must be approved in advance by the business/operations manager.

413.4 Allocation of student organization office space in the Office of Student Involvement is determined by applications reviewed and approved by the associate director of Student Involvement & Event Services.

413.5 Keys will be distributed for student organization spaces. Keys for desks and file cabinets may be obtained from the Office of Student Involvement.

413.6 Allocated areas will close one-half hour before the building unless special permission is granted by the director or the business/operations manager.

413.7 Notices and posters may be hung on bulletin boards and metal poster strips only.

413.8 Food and beverages are permitted. Food product can not be stored in the Office of Student Involvement. Alcoholic beverages are not allowed.

413.9 Student organizations are responsible for keeping their office space clean. Failure to do so may result in re-assignment of your office space assignment.

413.10 Distribution of materials in student organization mailboxes must be approved in advanced by the Office of Student Involvement.

414. Damages to Building and Property

414.1 Damages are those other than normal wear and tear to the exterior/interior of the building, its grounds, and anything therein.

414.2 A group, department, organization or individual responsible for any negligent or intentional damages to the building, its grounds, furnishings or equipment shall be held responsible.

414.3 Any costs incurred for cleaning, repairing and/or replacing damaged or defaced property shall be assessed to the individual or group responsible.

415. Smoking Policy

Smoking is prohibited throughout the entire UNI campus, including Maucker Union and the outdoor areas surrounding Maucker Union. Additional information is available in Iowa’s Smokefree Air Act, effective July 1, 2008.

416. Decorations

416.1 All decorations provided by user groups for events inside the building must have the approval of the business/operations manager.

416.2 No taping, stapling, tacking, or adhering to any walls, windows, furniture, or floors will be allowed. White/yellow sticky-tack putty may be used on non-painted surfaces (excluding cement and brick). Painters tape may be used on surfaces except on floors and ceilings.

416.3 Any banners or special signs that are requested to be hung must be delivered to the Office of Event Services 24 hours prior to the reservation.

416.4 Decorative items that may cause discoloration of furniture, walls, or floor surfaces will not be allowed.

416.5 The use of pyrotechnics will not be allowed.

416.6 Fogging devices may be used only with prior approval of the business/operations manager at the time of the event setup meeting.

416.7 The use of open flame is restricted to the stationary use of candles in enclosed holders (i.e., votives) to be used as table decorations for dining or special entertaining events. The use of hand held candles is prohibited, except by special permission and arrangements made with the business/operations manager. All events using open flame must be monitored by Student Life & Event Services personnel who have been trained in university fire safety procedures.

416.8 Confetti, glitter and dance floor enhancements will not be allowed (including table decorations).

416.9 Safeguards must be taken to prevent damage to the surface of the Old Central Ballroom floor (i.e., protection from scratching the surface and contact with moisture).

416.10 The moving of any art display is not allowed without the express consent of the Student Involvement & Event Services director.

416.11 Decorations or furniture should not block doorways, fire exits or interfere with traffic patterns.

August, 2016

Audio/Visual and Facilities Equipment

500. Audio/Visual and Facilities Equipment

As a service for its users, Student Involvement & Event Services has a limited variety of audio/visual equipment. This equipment may be reserved on a first come basis at the Office of Event Services.

501. Audio / Visual Equipment

University groups needing audio/visual equipment other than what Student Involvement & Event Services can supply may request equipment, delivery, and pick-up through their divisional office. Pick-up and delivery must be coordinated with the Office of Event Services.

501.1 Individuals or groups using audio/visual equipment are responsible for its condition. (See section # 414 - Damages to Building and Property)

501.2 Technical assistance for equipment operation will be charged by the hour.

501.3 Student Involvement & Event Services audio/visual and facilities equipment shall not be removed from the facility without the consent of the business/operations manager.

502. Equipment Loans

Student Involvement & Event Services audio/visual and facilities equipment generally is not loaned out. Any exceptions to this policy must be approved by and arranged through the business/operations manager.

503. Disposal of University Equipment

No individual is authorized to sell or dispose of university property without the expressed written authorization of the Office of Business Operations. No university property may be sold directly to an employee of the university.

August, 2016

Catering/Alcohol and Special Events

600. Catering/Alcohol and Special Events

All food service in Maucker Union is subject to the University Food Policy.

Maucker Union provides a complete catering service operated by the UNI Department of Residence. Maucker Union Food Court offers limited food selections for small group meetings. It is the responsibility of the individual or group sponsoring the event to reserve the necessary space by contacting the Office of Event Services; the group must then contact the Catering Office to confirm catering availability. Room reservations do not guarantee the availability of catering services.

600.1 The UNI Department of Residence is the sole authorized caterer for Maucker Union. No food from outside the Department of Residence operations is allowed for Maucker Union activities and events except for the following exemption:

Registered student organizations holding private, non-publicized, member-only gatherings or meetings are not subject to this restriction.

600.2 The Office of Event Services and the Department of Residence reserve the right, if necessary, to make room changes to better serve the needs of its customers. Considerable care will be given to insure that comparable space is provided.

600.3 Menu, price of meal, time of service, table centerpieces, etc., must be arranged by the sponsoring group directly with UNI Catering. Physical arrangement of the room and technical needs should be arranged through the Office of Event Services.

600.4 To insure the best service possible, meal and reception arrangements should be made at least three (3) weeks in advance.

600.5 Any facility fees assessed by Office of Event Services are separate from fees assessed by the Department of Residence and will be billed separately.

600.6 Any event that involves the use of alcoholic beverages must abide by the state law and university alcohol beverage policies.

600.7 No food or beverages, including alcoholic beverages, may be removed from the location where a function is being held.

600.8 Notification must be given to the Office of Event Services when canceling an event. Upon cancellation, any costs accrued as a result of preparation (set-up) will be charged to the scheduled group.

August, 2016

Business Services

700. Business Services

The following are operations housed within Maucker Union, operated as business or services independent of Student Life & Events Services, or operated by the department as described.

701. Automatic teller machine (ATM).

A full-service ATM in Maucker Union is operated by Mobile Money. All problems, complaints and questions should be directed to Mobile Money.

702. Beverage Vending Machines.

Beverage vending machines are operated by Atlantic Bottling. All problems, complaints and questions should be directed to the contacts listed on the machines.

703. Locker Rentals.

Student Involvement & Event Services is responsible for issuing lockers in the corridor by the Office of Event Services and in the corridor to Lang Hall. All problems, complaints, and questions should be directed to the business/operations manager.

704. Health Beat.

The Health Beat full-service fitness center is operated by Recreation Services. All problems, complaints and questions should be directed to the department of Recreation Services.

705. University Housing & Dining Retail Operations.

Maucker Union Food Court, Chat’s coffeeshop and Essentials convenience store are operated by University Housing & Dining Retail Services. All problems, complaints and questions should be directed to University Housing & Dining Services department.

August, 2016

Advertising, Bulletin Boards and Signage

800. Advertising, Bulletin Boards and Signage

Maucker Union provides space for the campus community to display advertising, announcements and messages in the form of bulletin boards, electronic message boards, table tents, and bubble poster display cases. Registered student organizations and other university-affiliated departments or groups may advertise.

The following criteria must be adhered to for posting messages, advertising or displays:

Name or logo of the organization must appear on each piece;
Message does not promote consumption of alcoholic beverages or the use of tobacco products;
Message does not violate university policies;
Message does not advertise products or services of a commercial business except when products or services are being sold as a fundraiser that has already been approved by Student Involvement & Events Services
Content is primarily focused on the event or message of the sponsoring organization or department with no more than one-third containing information regarding a commercial sponsor, product, or service.
No personal messages.
Student Involvement & Events Services reserves the right to refuse any posting or display which does not comply with the criteria listed above, which does not comply with university policy, or which is deemed inappropriate for a major public gathering location on campus. For example, items may be deemed inappropriate if they interfere with the creation of a University environment which is free from illegal discrimination and harassment based upon age, color, creed, disability, gender identity, national origin, race, religion, sex, sexual orientation, veteran status or other protected class.
Student Involvement & Events Services reserves the right to temporarily remove items during specific events.

801. Bulletin Boards

801.1 The bulletin board on the main level adjacent to the Ballroom may be used for posting signs.

801.2 Registered student organizations and other university-affiliated departments or groups and pre-approved nonprofit community groups may post one sign per event only on each of these display areas. Dated or unauthorized signs will be removed without notification.

801.3 The name of the sponsoring organization must appear on the sign.

801.4 An organization sponsoring an event, meeting, or Information Table in Maucker Union may request sign standards from the Office of Event Services to advertise their event. Event/meeting signs may be posted at the building entrances on the day of the event unless other arrangements are made with the business/operations manager. Signs for Information Tables should be placed only at the designated table.

801.5 Posting is allowed on the designated bulletin boards only. No taping, stapling, tacking or adhering to any walls, windows, or furniture in the building (including concrete) is allowed. This includes all sidewalks around the building and the Plaza (the roof). Any damages will be assessed to the sponsoring group or individual. Special requests can be directed to the business/operations manager.

801.6 Student Involvement & Event Services reserves the right to remove unauthorized signs.

802. Table Tents

802.1 Table tent space must be reserved at the Office of Event Services. Table tents are allowed in the Coffeehouse, Hemisphere Lounge and Lang Hall/Health Beat corridor. Building manager will be responsible for clearing off all outdated or unauthorized table tents in the Coffeehouse and Hemisphere Lounge.

802.2 Table tents are defined as three-dimensional, free-standing items (not flat flyers or posters).

802.3 No more than two (2) table tents per table shall be permitted at any one time. Tents will be allowed to remain for two (2) days (Monday-Tuesday), (Wednesday-Thursday) or three (3) days (Friday - Sunday) during the regular academic year. Summer session reservations are Monday through Friday.

802.4 Registered student organizations and other university-affiliated departments or groups are allowed to use this service and are responsible for distributing their table tents. Any exceptions require approval of the business/operations manager.

803. Electronic Message Boards

803.1 Electronic message board is located at the southwest entrance.

803.2 Registered student organizations and other university-affiliated departments or groups may reserve space on the electronic message board for a period not to exceed two (2) weeks by filling out the on-line electronic message board request form at the Office of Event Services.

803.3 Events held in Maucker Union may reserve space on the electronic message board for a period not to exceed the day(s) of the scheduled event by filling out the on-line electronic message board request form at the Office of Event Services.

803.4 No solicitation or personal messages are allowed.

803.5 Student Involvement & Event Services reserves the right to edit or limit messages.

804. Bubble Poster Display Cases

804.1 Publicity space is provided in enclosed sign display cases on the Coffeehouse north corridor wall by the Ballroom Lobby and along the Lang Hall corridor for use by any recognized university organization.

804.2 Cases may be reserved through the Office of Student Life for a period not to exceed one (1) week for registered student organizations and other university-affiliated departments or groups. Office of Student Life staff will put up and take down signs Monday-Friday. All signs must be no smaller than 18” x 24” and no larger than 22” x 28”. All signs must be delivered to the Office of Student Life by 3:00 p.m. to ensure they go up on the day reserved.

804.3 Poster maker/laminator services are available for a fee through the Office of Student Involvement.

804.4 Student Involvement & Event Services reserves the right to limit consecutive usage of display cases by the same organization in order to allow the greatest number of groups access to this service.

804.5 Sponsor is responsible for all sign design and materials required (i.e., magic markers, paint, etc.). Sponsor may make special arrangements through the Office of Student Involvement for alternate display ideas (i.e. poster board, 3 dimensional) which do not damage display case surface. Maucker Union reserves the right to bill organizations/departments for damage to display cases.

804.6 All signs will be discarded at the end of the reservation time unless the sign was requested in writing to be saved. All "saved" signs must be picked up at the Office of Student Involvement no later than three (3) working days after the last date of the reservation. After 3 working days signs will be discarded. Maucker Union is not responsible for condition of returned signs.

805. Vinyl Banners

805.1 Two spots are available for the display of vinyl banners to promote events sponsored by registered student organizations and university-affiliated departments or groups: between the concrete pillars on the west and east ends of the Coffeehouse. Registered student organizations and other university-affiliated departments or groups will be charged rental for banner space as specified in Maucker Union fee schedules.

805.2 Banners may be displayed for no longer than one week, with the week being defined as Monday through Friday. Banners will be removed after the events to which they refer are over. Only one banner per group or event is allowed at one time. No more than two banners will be displayed at one time. Banners will be installed and removed by Student Involvement & Event Services personnel.

805.3 All banners must be 9 feet in width and 3 feet in height. Banners must be professionally produced vinyl banners, and must have metal grommets for hanging in all four corners. Banners without grommets will not be installed.

805.4 Banners must be submitted for hanging by noon on the Friday before the week they will be displayed.

805.5 Political or campaign related banners are limited to NISG student elections only. Events related to candidates, issues or campaigns may be promoted.

805.6 Student Involvement & Event Services is not responsible for lost or damaged banners. Banners not picked up within one week of their removal will be disposed of.

805.7 The charge for posting a banner will be $25 for registered student organizations and $150 for university departments and affiliated organizations. For events which are co-sponsored by both a registered student organization and a university department or affiliated organization, Student Involvement & Event Services will assess the charge based upon a determination of which organization is the primary sponsor or “driving force” behind the event. The factors reviewed in this determination may include:

- The extent to which student members of the student organization make all event arrangements.
- The student organization is listed as the sponsor of the event on all advertisement.
- The student organization account number is provided for any equipment and set up charges which are incurred for the event.

806. Coffeehouse Television Monitors Policy

Northern Iowa Student Government (NISG) provides space for the campus community to display advertising, announcements, and messages through the use of the television monitors located in the Maucker Union Coffeehouse.

806.1 The by-laws for these monitors will be reevaluated by a sub-committee of the Student Affairs Committee. This is to ensure that the by-laws reflect positively on the mission of Maucker Union and university policies, along with student views and opinions on monitor usage.

806.2 Use of the monitors for advertising and other pre-approved purposes is free to all recognized student organizations, university offices, departments, colleges and divisions.

806.3 NISG does not necessarily endorse messages or views expressed in advertisements.

Criteria for Approval

806.4 The name or logo of the organization must appear on each advertising monitor slide.

806.5 There is a limit of one slide per event, but multiple organizations/departments sponsoring the same event may submit one slide per organization.

806.6 The message of the advertising slide cannot promote consumption of alcoholic beverages or the use of tobacco products or drugs.

806.7 Advertising slides cannot promote credit cards.

806.8 All advertising slides must be in compliance with any and all applicable University of Northern Iowa Policies and Procedures.

806.9 Advertising slides may advertise products or services of a commercial business if they are part of a fundraiser or program for a recognized student organization or campus department. All commercial sales or promotions advertised on the monitors must be sponsored by a registered student organization or campus department.

806.10 As the content of advertising slides should be primarily focused on the event or message of the sponsoring organization or department, no more than one-third of the message can contain information regarding a commercial sponsor, product, or service.

806.11 All advertising slide submissions must follow the Procedure for Approval, as detailed below.

Procedure for Approval of Advertising Slides

806.12 To run an advertising slide on the Maucker Union monitors, organizations/departments must email the desired advertising slide to nisg@uni.edu at least three business days before they wish the advertising slide to run on the monitors.

806.13 Included within this email, organizations/departments should include a person and their contact information, name of the organization or department, the name of the event, and the requested dates to run the advertising slide.

806.14 All advertising slides should be in jpeg format, and should be titled under name of organization and event (e.g. NISGGreenWeek.jpeg).

806.15 Upon receiving advertising slide requests, the NISG office manager will contact organizations/departments if there is an issue with the requested slide.

806.16 The NISG office manager will manage the submission and posting process for all monitor slides, according to the criteria in these By-Laws. Any questions regarding the application of these criteria in specific cases will be addressed by the Student Affairs Committee of the NISG Senate.

806.17 Advertising slides will only be allowed to run for a period of (up to) two weeks without resubmission and will be removed once the event has transpired.

806.18 If an organization/department wishes to run an advertising slide for longer than two weeks, the slide must be resubmitted to nisg@uni.edu.

806.19 NISG does not and will not alter images. They are displayed as submitted.

806.20 NISG does not and will not guarantee the appearance (readability, cut-offs, discoloration, etc.) of images. It is highly encouraged that organizations/departments wishing to advertise read through the Design guidelines available on the NISG website ( nisg.uni.edu ).

August, 2016

Art Exhibits/Displays

900. Art Exhibits/Displays

Maucker Union welcomes the opportunity to showcase art exhibits/displays in the facility. The Old Central Ballroom lobby is an area open to all patrons of Maucker Union and, as such, exhibits are typically not allowed because of the public nature of this space.

900.1 Requests to host exhibits in the lobby in conjunction with events occurring in the Old Central Ballroom are subject to approval by the Student Involvement & Event Services director or designee.

900.2 Displays in Maucker Union hallways, lobbies or other common areas are allowed by prior arrangement and approval by the Student Involvement & Event Services director or designee.

August, 2016

Political Activities

1000. Political Activities

1001. Reservations

1001.1 Registered student organizations, university departments, and public groups may reserve Maucker Union space for political activities.

1001.1.1 Partisan political activities are defined as those activities which:

have as their purpose the endorsement, support, or advancement of a politically affiliated cause, organization, party, or candidate; and which
do not provide equal representation of all views or candidates related to the political debate, campaign, election or ballot issue.

1001.1.2 Non-partisan political activities are defined as those activities for which:

an invitation to participate has been extended to all parties, candidates, or organizations related to all sides of the cause; and at which
Campaign fundraising is prohibited; and at which
the activity consists of panel discussions, speeches, question and answer sessions or similar communications in an academic-oriented setting, and is not conducted as a campaign rally or event.

1001.2 Activities related to Northern Iowa Student Government student elections are not considered political activities subject to fees or charges under this policy.

1001.3 The routine business and planning meetings of politically-based student organizations are not considered political activities subject to fees or charges under this policy.

1001.4 As required by the Iowa Code, precinct caucuses and official satellite voting activities will be considered as “A” group activities, and no room rentals will be charged.

1001.5 Partisan political activities sponsored by registered student organizations, and non-partisan activities sponsored by registered student organizations and university departments will be considered as “A” group activities, and no room rentals will be charged.

1001.5.1 Registered student organizations and university departments may not reserve space for other organizations for the purpose of lower rates or to extend limitations for reservations as outlined in Maucker Union policies. The organization or individual who holds the reservation must be primarily responsible for planning, implementing, and financing the event. Student Involvement & Event Services reserves the right to evaluate and make final determination of appropriate rates. If intentional misrepresentation has occurred, this may result in suspension of reservation privileges in Maucker Union for the organization that holds the reservation, in addition to being charged as a non-“A” group under the rate structures.

A determination of whether or not a partisan political activity is sponsored by a student organization will be made based on the following criteria:

Student members of the student organization make all event arrangements.
The student organization is listed as the sponsor of the event on all advertisement.
The student organization account number is provided for any equipment and set up charges which are incurred for the event.

1001.6 An explicit statement shall be made in all printed materials related to the political activity, and at the event itself, stating that the University of Northern Iowa does not support or oppose the candidate or viewpoint being presented.

1001.7 Regular maintenance, set-up and equipment use fees will be applied according to the Maucker Union Fee Schedule.

1001.8 Political activities sponsored by public groups will be charged the full “C” Group rental fee.

1001.9 All parties sponsoring political activities are required to follow all other relevant Maucker Union policies.

1002. Fees

1002.1 All rental fees must be paid in advance, at the time of reservation.

1002.2 Any predetermined charges must be paid in full prior to the start of the event.

1002.3 Failure to pay rental fees or other charges will result in cancellation of the event.

August, 2016

Sales of Merchandise

1100. Sales of Merchandise

1100.1 Commercial sales are defined as the sale (or placement of orders) of those items produced for resale or distribution by commercial businesses or individuals. This includes items acquired on consignment, items sold where a portion of sales is given to the sponsoring group, and all promotional activities. Commercial sales are allowed under the following guidelines:

Student Involvement & Event Services reserves the right to restrict sales of merchandise and/or use of incentives for purchase which conflict with Maucker Union revenue producing areas.
Commercial sales or promotions must be sponsored by a registered student organization or campus department.
The sponsoring organization is responsible for payment of fees. Payment is due no later than the opening day of the sale. Any additional fees incurred during the sale (custodial, setup, etc.) will also be the responsibility of the sponsoring organization and will be charged to them. Reservations will be made when the sponsoring organization presents a completed fundraising form (“green sheet”) at the Office of Event Services, or completes the form on-line. No reservations will be made without the completed fundraising form.
Fees and charges will be assessed to the sponsoring organization unless the event is canceled two working days in advance of the event. Any charges already incurred by Maucker Union at the time of the cancellation will be assessed to the sponsoring organization.
Maucker Union reserves the right to designate the appropriate space for the sale. Fees will be assessed at the outside user rate (C group - Sales). Rooms requiring an alteration to the standard setup may incur charges in addition to room rental.
Sales of the same merchandise by the same company may be held no more than three times per semester unless prior approval is granted by the director or designee.
Commercial sales are limited to a maximum of three days per sale unless prior approval is granted by the director or designee.
No solicitations for credit card or orders for credit cards are permitted.
Sales or promotions of any kind must comply with state and federal law as well as university and Board of Regents policies. All sales or promotions must be for merchandise of the highest quality and reflect positively on the university.

1100.2 University groups conducting sales of items produced by their own means (i.e. bake sales), owned by the organization (inventory previously purchased by the group), or items bearing the organization’s specific name or logo (i.e. t-shirts) may reserve space for the sale (as approved by Office of Event Services) and will be charged as a university group generating funds (B group)

1100.3 University groups may conduct philanthropic sales/fundraisers (defined as when all proceeds are given to the identified charity) and will be charged as a B group. Student Life & Event Services reserves the right to evaluate whether or not the activity in question meets this definition.

1100.4 University groups may request a waiver or reduction of room and table fees for philanthropic sales/fundraisers by applying to the business/operations manager at least five working days in advance of the sale. If a waiver is granted, it shall be for the specific sale indicated and does not constitute an automatic waiver for future sales for the same purpose or by the same group.

1100.5 The meeting rooms are primarily intended to be used for meetings and other similar kinds of activities. They can be used for sales with appropriate fees and as approved by the business/operations manager.

1100.6 Sales must be limited to the immediate area agreed upon by the Office of Event Services and must be presented in a neat and orderly manner. Active solicitation of clients in the corridors, Coffeehouse or meeting rooms is prohibited.

1100.7 Sales of memorabilia or merchandise sold in conjunction with and directly related to a scheduled program are allowed within the confines of the reserved space. These sales must have prior approval from the business/operations manager and appropriate fees will be assessed at that time.

1100.8 Student Involvement & Event Services reserves the right to determine whether or not proposed sales are in compliance with the policy. Appeals will be processed through the Office of Event Services.

August, 2016

Maucker Union Guidelines

Advertising, Bullentin Boards and Signage Guidelines

Advertising, Bulletin Boards and Signage Guidelines

Maucker Union provides space for the campus community to display advertising, announcements and messages in the form of bulletin boards, electronic message boards, table tents, and bubble display cases. Registered student organizations and other University-affiliated departments or groups may advertise.

The following criteria must be adhered to for posting messages, advertising or displays:

Name or logo of the organization must appear on each piece;
Message does not promote consumption of alcoholic beverages or the use of tobacco products;
Message does not violate university policies;
Message does not advertise products or services of a commercial business except when products or services are being sold as a fundraiser that has already been approved by the Student Life & Event Services;
Content is primarily focused on the event or message of the sponsoring organization or department with no more than one-third containing information regarding a commercial sponsor, product, or service;
No personal messages.
Student Life & Events Services reserves the right to refuse any posting or display which does not comply with the criteria listed above, which does not comply with University policy, or which is deemed inappropriate for a major public gathering location on campus. For example, items may be deemed inappropriate if they interfere with the creation of a University environment which is free from illegal discrimination and harassment based upon age, color, creed, disability, gender identity, national origin, race, religion, sex, sexual orientation, veteran status or other protected class.
Student Life & Events Services reserves the right to temporarily remove items during specific events.

Bulletin Boards

The bulletin board on the mail level adjacent to the Ballroom my be used for posting signs.
All signs are limited to a maximum size of 11"x17".
Registered student organizations and other University-affiliated departments or groups and pre-approved non-profit community groups may post one sign per event only on each of these display areas. Dated or unauthorized signs will be removed without notification.
The name of the sponsoring organization must appear on the sign.
An organization sponsoring an event, meeting, or Information Table in Maucker Union may request sign standards from the Office of Event Services to advertise their event. Event/meeting signs may be posted at the building entrances on the day of the event unless other arrangements are made with the Business/Operations Manager. Signs for Information Tables should be placed only at the designated table.
Posting is allowed on the designated bulletin boards only. No taping, stapling, tacking or adhering to any walls, windows, or furniture in the building (including concrete) is allowed. This includes all sidewalks around the building and the Plaza (the roof). Any damages will be assessed to the sponsoring group or individual. Special requests can be directed to the Business/Operations Manager.
Student Life & Event Services reserves the right to determine and remove unauthorized signs.

Dance Guidelines

GENERAL STATEMENT

Student Life & Event Services encourage student activities which enhance social opportunities for students, particularly when they offer alternatives to the use of alcohol and other controlled substances. The following applies to all University dances open to the public scheduled in Maucker Union that extend beyond normal facility closing hours.

GUIDELINES - ARRANGEMENTS PRIOR TO THE DANCE

Reservations for after hours events must be scheduled no later than one month in advance of the date. After hours events must end no later than 1:30 a.m.
All publicity for the event (flyers, posters, radio announcements, etc.) will note that participants must be 18 years of age or older with proof of identification in order to be admitted to the dance, and must be on the guest list for the event or possess a valid college id (UNI or other University), or Greek organization membership card.
The sponsoring organization must submit a plan for controlling access to the event, consisting of any or all of the following methods: a guest list submitted in advance of the event, and or checking all participants for a valid college id (UNI or other University) or Greek organization membership card at the door.
The sponsoring organization must designate one person from the organization to serve as the primary contact person for communication between the organization and Student Life & Event Services regarding the event.
Student Life & Event Services and UNI Police reserve the right to determine whether or not security is necessary for the event. This security may include professional event security, UNI Police and/or community law enforcement agencies. Student Life & Event Services will abide by the decision of UNI Police and/or law enforcement agencies with regard to the number of officers required, additional staff required or other security related issues. UNI Police will coordinate arrangements for additional law enforcement officers. Student Life & Event Services will assist the sponsoring organization in arranging for other additional professional event security. All security arrangements must be confirmed three weeks in advance of the event date, or the reservation will not be confirmed.
The sponsoring organization will be responsible for all costs associated with event security. All costs (security, room charges, etc.) associated with the event must be paid one week in advance of the event date, or the reservation will not be confirmed.

GUIDELINES - NIGHT OF DANCE

The sponsoring organization agrees to abide by and enforce all Maucker Union, UNI policies and applicable laws.
Only dance participants will be allowed in the building after closing hours. Student Life & Event Services staff will lock the building as usual and provide signage to notify participants to enter the building via the designated entrance. A table will be provided at the designated building entrance for the sponsoring group to take money and check IDs.
Attendance at events is limited to the maximum number assigned to the reserved space. A counter will be provided as necessary.
All dance participants must be 18 years of age or older with proof of age available in order to be admitted. Identification will be checked at the door before being admitted and must consist of a driver’s license or college identification. Exceptions to the 18 year old age limit are:
College freshmen who are 17 years of age will be admitted if they present their college identification.
Purses may be subject to search. Backpacks and other bags are not permitted.
Persons attending the event may be screened with metal detectors.
Persons attending the event will be expected to remain in the areas reserved for/designated for the event.
Loitering inside the building or outside the building is not permitted.
Persons who leave the building will not be readmitted.
At the conclusion of the event (no later than 1:30 a.m.), participants are expected to leave the building and the immediate area. Representatives from the sponsoring organization are expected to provide assistance with crowd control and dispersal.

Student Life & Event Services Staff has final approval for all arrangements related to the event and reserves the right to assess room rentals, labor fees, custodial fees, and damage charges as necessary.

Decorating Guidelines

General Guidelines

You are encouraged to visit your event space prior to planning decorations. Each space has a unique décor, as well as restrictions, and many need very little decoration. Use of open flames (as in tapered candles), glitter and confetti is not allowed.
All decorations provided by user group must have prior approval of the Office and Event Services in Maucker Union.
No taping, stapling, tacking or adhering to any walls, windows, furniture or floors will be allowed. Wooden sign standards are available for posting information.
The use of a helium tank within Maucker Union must have prior approval of the Business and Operations Manager.
Any banners or special signs that are requested to be hung must be delivered to the Office of Event Services 24 hours prior to the reservation.
Decoration items that “bleed” color when wet (i.e., crepe paper) or may cause discoloration of furniture, walls or floor surfaces will not be allowed. (Suggest use of mylar material instead)
Fogging devices may only be used with prior approval of the Business and Operations Manager.
The use of pyrotechnics will not be allowed. The use of open flame is restricted to the stationary use of candles in enclosed holders (i.e., votives) to be used as table decorations for dining or special entertaining events. All events using candles must be monitored by union personnel and must have prior approval of the Business and Operations Manager.

Policies more specific to Old Central Ballroom ABC/Lobby

The use of poster putty will be allowed but must be completely removed by the sponsoring group immediately after the event.
Banners and other decorative items may be hung from either of the oak trims that surround the room.
Event Services staff will hang items or provide a ladder for groups using the lower trim.
Prior arrangements must be made for Event Services staff to hang items from the top trim and/or ceiling.
Stapling, drilling or hammering into the oak trim is not allowed.
All decorating activity will be supervised by Event Services staff.
Adhering items to acoustical panels or the portable walls is not allowed. This includes the use of straight or T-pins.
Confetti, glitter and dance floor enhancements that may adhere to the cracks in the floor are not allowed. This includes table decorations.
Unauthorized use of this material will result in additional clean-up charges for the sponsoring group
Anything that may possibly damage the surface of the floor is not allowed.
Plants must have container for water drainage and must be set on plastic.
Moving carts will be provided for loading heavy items not on wheels to prevent scratching of the floor surface.

Election Year Guidelines

ROOM RESERVATIONS and AVAILABLITY

Maucker Union Old Central Ballroom (rooms A, B, C) may be scheduled for large speaking events. Other rooms may also be reserved but are limited in size and set up availability.

Reservations and activities are limited to the area reserved
Maucker Union reserves the right to determine audience capacity
Fees will be assessed according to the current fee schedule

Old Central Ballroom (A,B,C) - These rooms are designed to provide a formal setting and provide the user more flexibility in regard to set up and physical needs. Equipment available:

Podium
Microphones
LCD Projector
Stage or risers
Tables (6’)
Chairs
Follow Spot
Pipe and Drape

RULES GOVERNING DECORATIONS

All decorations provided by the user group must have approval of the Business/Operations Manager
No tapings, stapling, tacking, or adhering to any walls (including painted surfaces and concrete surfaces), windows, furniture, or floors will be allowed
Any banners or special signs that are requested to be hung must be delivered to the Administrative Offices 24 hours in advance
Decorative items that may cause discoloration of furniture, walls, or floor surfaces (including items which bleed color when wet such as crepe paper and neon-colored paper) will not be allowed
The use of pyrotechnics, fogging devices, and open flame will not be allowed
The use of confetti and glitter will not be allowed
Safeguards must be taken to prevent damage to the surface of the Old Central Ballroom floor (i.e, protection from scratching the surface and contact with moisture)
The moving of any art display is not allowed with out the express consent of the Maucker Union Director
Decorations or furniture should not block doorways, fire exits, or interfere with traffic patterns, and should be installed or moved by Maucker Union staff only
All signage and display items must be removed immediately following the event

RULES GOVERNING THE USE OF SIGNS:

Speakers will be provided 4 wooden sign standards that shall hold one sign each and can be placed at the four entrances to the Union 1-2 hours prior to the event
One sign of reasonable size (preferably no larger than 11 X 17) may be placed on each of the two kiosks after having been approved at the Administration Office. Signs must indicate the name of the sponsoring organization.
All signs for speakers must be taken down immediately after the event by the sponsoring group or the candidate's staff.
No taping, stapling, tacking or adhering to ANY walls, windows or furniture in the building
Any damages will be assessed to the sponsoring organization
No sign painting is allowed in Maucker Union

Maucker Union Staff has final approval for all arrangements related to the event and reserves the right to assess room rentals, labor fees and damage charges as necessary.

August, 2016

Open Flame Guidelines

The use of open flame for lighting or decorative purposes is prohibited unless approved by the Risk Management Safety Officer or designee. In compliance with this policy and the Safety Office, the following policy guidelines will determine the use of open flame in Maucker Union.

The use of open flame (i.e., ceremonial candles, table candles for dining) shall be made in the form of a request to the Student Life & Event Services Business/Operations Manager. All candles must be contained within votive holders, be enclosed within glass “chimneys,” or like containers.

All requests will be submitted to the Risk Management / Safety Office by the Student Life & Event Services

Business/Operations Manager for approval (requests should be made in two weeks in advance to allow for this process).

No requests for open flame will be granted without the scheduled presence of a trained fire extinguisher operator approved by the University. Requests are subject to fee based on the time required for a staff person to be in attendance, if necessary.

Upon authorization of open flame use, groups will be responsible for any damages incurred or extra clean-up charges (i.e., spilled wax).

Student Life & Event Services reserves the right to deny the use of open flame and the right to revoke building usage privileges for violations of this policy.

If you have any questions or concerns, contact the Student Life & Event Services Business/Operations Manager at 319-273-2256.

Reservation Guidelines

All reservations must be made by electronic reservation form or visiting the Office of Event Services during normal operating business hours and must be made by a member of the sponsoring group who will be held responsible for the reservation. All reservations are subject to change by the Office of Event Services.

Two year advance reservations, from the date of the request is made, are available. If a reservation is unable to be made because the Office of Event Services is closed, the reservation may be made the following business day.

Priority reservations are given to major campus and Student Life & Event Services sponsored events. All other reservations will be made on a first come first serve basis. In the event two or more groups are requesting the same date simultaneously when the Office of Event Services opens for business, a lottery drawing will determine who gets the date requested.

Non-University Groups requesting space in academic buildings may contact the Office of Event Services to make reservations.

Event spaces for outdoor campus events are reserved through the Office of Event Services.

Regular academic classes are prohibited from meeting in Maucker Union unless approved by the Business/Operations Manager. Social hours for classes and informal discussion groups may use the Maucker Union facilities but the intent of such sessions should be different from a regular academic class meeting in a classroom situation.

Room cancellations (particularly those requiring special set up) must be made at least two business days in advance of the scheduled event to avoid any charges.

Support equipment (i.e., projectors, computers) may be reserved as available.

Individuals or groups using meeting rooms must leave them in a condition comparable to that found at the time of occupancy, otherwise an fee assessment will be charged.

Food service or food sales are prohibited with the exception of Catering/Alcohol and Special Events policy.
Student Life & Event Services will not be responsible for lost or stolen items.

Student Life & Event Services reserves the right, if necessary, to make room changes to better serve the needs of its customers. Considerable care will be given to ensure that comparable space is provided.

August, 2016

Additional Resources

University Policies & Procedures

University Food & Beverage Policy

University Chalking Policy

Iowa's Smokefree Air Act